Aims and Objectives we want to pursue:
- As amateur sports promoters we encourage people of all ages and abilities to participate in motorbike racing, and encourage all members of the public to participate provided they comply with the club rules.
- To co-operate or associate with any person in New Zealand, whether incorporated or not, whose objectives or activities have similar interests of motorcycle sports.
Memberships:
- Members joining the association shall pay an annual subscription licence fee determined by the committee who shall set the fee.
- Any attending member who is under the age of 16 years of age must have a parent or guardian consent to become a member and to be able to participate at the events.
- Any non-members must sign an indemnity form before entering into a club event or practice.
- Any un-financial member after one year shall cease to remain a member of the club.
Rule Changes:
- Changes to the aims, objectives and rules of the Koarse Motorcycle Club Incorporated may take place by the members from a formal resolution be pass at a general meeting when and if they feel it is desirable, but any such amendment or addition to the rules may only be carried out after being approved by the registrar to the Incorporated Societies.
- No addition to or alteration of the non-profit aims, personal benefit clause or the winding-up clause shall be approved without the approval of Inland Revenue.
- The provision and effect of this clause should not be removed from this document and shall be included and implied into any document replacing this document.
Meetings:
- Meetings will be held by the committee members once a month.
- The Annual General Meeting will be held in March each year.
- Special meetings may be called if necessary giving no less than 48 hours of notice.
- Voting as a meeting will be conducted by an anonymous ballot.
Committee:
- The committee shall consist of a president, secretary, treasurer, and two other nominated members to run the Koarse Motorcycle Club Incorporated.
- A vote will take place either with a show of hand for the president, secretary, treasurer and two other committee members required for a term of one year at the Annual General Meeting.
- The Treasurer shall be responsible for keeping of financial and other records as required by the association members.
- The committee and organizer of events shall; be indemnified by the club against any legal proceedings that may be instituted against them on account of any decision given by them in exercise of their office hereunder, or under the rules of the club.
- Financial members only have voting power at any convened meeting of the club.
- At all meetings the club four shall form a quorum with a majority of those present shall make decision which will be binding on the members of the club.
Common Seal:
- The club shall have a common seal, which shall be in the custody of the secretary and may be used as required by the Incorporated Societies Act.
- Any such use of the common seal must be witnessed by a member of the club.
Accounting & Banking:
- At the Annual General Meeting the Treasurer shall furnish the members with a statement of receipts and expenditure, and a balance sheet showing the financial position of the club, together with a report on the general business of the club for the past year.
- The treasurer shall be responsible for the payment of all accounts and cheques shall be counter signed by one of the two nominated members of the club.
- All monies received from all income shall be banked into the Koarse Motorcycle Club Incorporated Bank Account.
Funds Collected:
- Koarse Motorcycle Club Incorporated association funds collected by the various means shall be used to purchase equipment for events, advertising promotions, trophies, training days, group support and other activities determined by the committee.
- No one individual will have the excess to funding on their own personal cause unless it is to participate in some event that will bring about a benefit to the club.
- Any member requesting support funding should write to the committee with the proposed event to be entered at least one month in advance stating all the relevant details and pointing out the benefits the club could benefit from in return.
- Any such income paid shall be responsible and relevant to that which would be paid on the open market.
- The provisions and effect of this clause shall not be removed from this document and shall be included and implied into any document replacing this document,
Winding up the Club:
- If upon the winding up or dissolution of the organization there remains after the satisfaction of all its debts and liabilities any property whatsoever the same shall not be paid to or distributed among the members of the organization but shall be given or transferred to some other organization or body having objectives similar to the objectives of the Koarse Club, or to some charitable organization or purpose within New Zealand.
General Information:
- The Financial year of the club shall be 1st April to 31st March each year.
- An auditor may be appointed by the members at the Annual General Meeting as required.
- Under these rules all members give consent to have their names and addresses being circulated to other members of the club.
- This consent is a requirement under the Privacy Act 1993.
- The Secretary shall be responsible for renewing Annual Public Liability Insurance with a minimum cover of one million dollars for the club.
- The Registered Office of the club shall be PO Box 8095, Gardens Mall, Dunedin, or such other place as appointed by committee.
General Rules for the Club:
- Ride to the best of the riders ability and at their own risk.
- All members must prove to the committee they are competent riders before approaching any riding obstacle which is deemed or as difficult or dangerous.
Non Provision of Rules:
- If any case occurs which is not provided for in the rules it shall be determined by the committee in such a manner as they shall think fit, provided it is within the provision of the Incorporated Societies Act 1908.
Remunerating of Officials:
- Nothing in the forging rules shall debar the club from remunerating any or all of its officers for services rendered, but such remuneration shall be decided upon either at an Annual General Meeting or Special General Meeting of the Club.
- The secretary shall be reimbursed for club expenditure of the club circulars and documentation et al.
Alcohol & Drugs:
- NO participation shall take part in any event while being under the influence of drugs or alcohol.
Club Grades:
- The grading of the events will be set on the day depending on rider entries. For example A, B, C, D skill level based classes
Calendar of Events:
- The events held by the Koarse Club will be put in my rides, (myrides.co.nz) if approved by my rides.
- Events will also be posted on Social Media such as Facebook.
Event Organizing Officials:
- The organization of a club event and his/her assistant shall be responsible for the running of the meeting.
- Fourteen days prior to the event the organizer should contact the property owner for permission to hold the event on their land. This will also need to be approved before even promoting the event information.
- In the event of a change to any proposed club day venue or date the organizer shall post on Facebook advising the members of such changes.
- The event organizer shall be responsible to see the property owner’s property is left clean and tidy and that all equipment has been collected from the event and returned to the place it is stored.
- The event organizer shall be responsible for the collection of entry fees and ensure that the riders read the sign in forms for conditions etc.
- The event organizer is responsible for filling out the event sheet held by the club containing information for banking of fees collected and results of the event which must be forwarded to the Treasurer soon after then event as possible.
Riders & Briefing Before Events:
- At all club events the event organizer shall brief all competitors on the layout of the course and note all conditions as may be required.
Safety Requirements all Riders Must Abide by:
- All members are reminded of the safety requirements for motorcycle sport with the following regulations recommended
- Motorcycle is in good condition
- Good fitting motorcycle helmet
- Motorcycle boots are in good condition (no sneakers or gumboots)
General Housekeeping:
- All riders must comply with the following general housekeeping rules.
- There must be no tear offs to be worn
- NO DOGS allowed
- Take your own rubbish
